HealthTrust - Employment
Executive Assistant
HealthTrust, Inc. provides high quality, cost-effective employee benefit products and services for public employers and employees in New Hampshire.
Executive Assistant
HealthTrust seeks a highly responsible Executive Assistant. This key position administratively reports to the Executive Director. The Executive Assistant supports the Executive Director and the organization’s attorneys in work that involves administrative assistance and the performance of detailed, varied, multifaceted administrative support activities as well as overseeing and ensuring compliance with a myriad of legal requirements of the organization, including Right-to-Know and Open Meeting Laws and manages the organization’s day-to-day relationship with individual Board Members. In addition, the Executive Assistant must maintain strict confidentiality.
The Executive Assistant:
- Works with the Executive Director and members of the Leadership Team in preparing for meetings of the HealthTrust Board of Directors and other Board Committees. Plan and oversee arrangements for such meetings. Prepare and maintain records, and minutes of all Board and Board committee meetings in compliance with New Hampshire public record laws.
- Serves as primary organizational contact for Board Members.
- Arrange for Board Member attendance at meetings and conferences. Manage and responsible for all required Board member filings, including legal filings. Organize new board member trainings and maintains Board training manuals and materials. Responsible for compliance with New Hampshire Open Meeting Law notice requirements.
- Assist the Executive Director and General Counsel in responding to Right-to-Know Law requests, including identification and preparation of responsive material for review by Executive Director and General Counsel.
- Assist General Counsel in maintaining corporate and legal records, including but not limited to making corporate and real estate filings, and logging, tracking and maintaining files associated with litigation and regulatory proceedings.
- Assist the Executive Director and the Leadership Team in managing and overseeing projects assigned to other staff, including overseeing follow-up with staff on such projects and ensuring effective communications regarding such projects.
- Compose letters or other correspondence on behalf of the Executive Director and members of the Leadership Team.
- Answer and triage calls and other communications on behalf of the Executive Director and General Counsel, and where appropriate, refer such to other employees and administrators who may be better placed to deal with the matter at hand.
The Executive Assistant must exercise initiative, resourcefulness, judgment and tact in answering inquiries and determining correct courses of action based on knowledge of organizational operations in order to assure responsive service to the Executive Director, Member Groups, and the HealthTrust Board of Directors. They must have high level interpersonal skills to handle sensitive and confidential situations. The position continually requires demonstrated poise, professionalism, and diplomacy. Must have related degree, be people-oriented with excellent oral and written communication skills, and be committed to working as part of a team to service our members.
In addition to competitive salaries, HealthTrust provides a family-friendly work environment and offers excellent benefits including health, dental, and vision plans; life insurance; short-term and long-term disability insurance; a defined benefit pension plan and a deferred compensation plan; flexible spending accounts; and an on-site fitness center.
Qualifications: Associate’s degree in a related field with at least seven years of prior administrative experience of an increasingly responsible nature. Proficient use of computer for office functions. Considerable experience with the advanced features of software and specialized training in business or public administration is highly desired. Candidate must live in New Hampshire. To apply, e-mail a résumé and cover letter to: hr@healthtrustnh.org
HealthTrust welcomes talent from all backgrounds and perspectives. Our success is directly correlated to our people and as an organization, we strive to foster an inclusive and diverse environment where we all work toward our common goal of health promotion and disease prevention.
In addition to competitive salaries, HealthTrust provides a family-friendly work environment and offers excellent benefits including health, dental, life insurance, short-term and long-term disability insurance, a defined benefit pension plan and a deferred compensation plan, flexible spending accounts, an on-site fitness center and remote work capabilities.
Closing Date: November 27, 2022
